Guidelines for Field Trips
Guidelines for Field Trips
Policy
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Document Number: FacHR--135 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: VP for Academic Affairs Status: Approved
Date Originally Created: 01/20/2012
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General Description
Description: Information about guidelines for field trips relative to HR policy.
Purpose: Delineation of faculty HR policy.
Scope: Faculty
Responsibility: Academic Affairs
VP for Academic Affairs
Human Resources
VP for Academic Affairs
VP of Business and Finance
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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Terms and Definitions: Additional training
Corrective Action
Loss of privilege, general
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Policy Provisions
1. Guidelines for Field Trips
The following guidelines apply to trips conducted under the auspices of those such as class field trips, student retreats, off-campus social activities of a University student organization, and similar areas within which the University has responsibility:
1. Trips must be properly approved in advance. For academic areas, this includes prior approval by the School Dean and the Vice President of Academic Affairs. For non-academic areas, this includes prior approval by the sponsor of the group and the Executive Director of Facilities and Safety.
2. A faculty member or faculty/administrative staff sponsor must be present.
3. When student cars are involved, it must be established that there is proper automobile insurance.
4. A list of those going on the trip must be filed in the Academic Affairs Office prior to departure.
5. Field trips that cause students to miss classes will normally be limited to one trip per course per semester. The Vice President for Academic Affairs must approve any exceptions. When a non-academic field trip will cause students to miss classes, the same limit applies and must be approved by the Vice President for Academic Affairs.
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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure
Consequences: Further training
Loss of privileges
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Subject Experts
The following may be consulted for additional information.
VP for Academic Affairs
Director of Human Resources
VP for Academic Affairs