Withdrawal Appeal Due to Extenuating Circumstances

Students at The College of Saint Rose (“the College”) periodically face unusual or extenuating circumstances that prevent them from completing a course or term or otherwise complying with institutional withdrawal deadlines. Tuition insurance is recommended prior to enrollment to cover students for medical withdrawal reasons.

If a student is interested in appealing a withdrawal date that would result in a retroactive change to a student’s registration status, a committee will meet to review that appeal. The committee consists of staff members from the departments of Registrar, Bursar, Financial Aid and Finance. All appeals must be submitted within 90 days of the end of the semester for which the student is appealing and must include supporting documentation demonstrating extenuating circumstances that support the student’s appeal.  Appeals older than 90 days or those submitted without supporting documentation will not be reviewed. If the appeal is approved, changes will be made retroactive to the last date of attendance or applicable date as demonstrated by the provided documentation as deemed appropriate. The student’s academic record will reflect “W” grades for all courses in the term under review. Tuition charges will be adjusted according to the College’s posted refund schedule on the website in accordance of the final date of withdrawal. If the event is related to a medical condition, then it is the student’s responsibility to make an informed decision, which may require consultation with a physician prior to enrolling in future coursework.

Appeals and supporting documentation shall be sent to the Registrar’s Office. Supporting documentation includes but is not limited to:

• Medical – A dated and signed letter, on letterhead, from the physician explaining the student’s illness with recommendation for withdrawal; medical bills; and/or other medical documentation.
• Death of immediate family member – A death certificate or obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted.
• Other – Additional circumstances will be considered based upon documentation that is submitted.

Note: The Committee cannot change regulations regarding the amount of federal aid that must be returned when a student does not fulfill program requirements. Students are encouraged to read information about withdrawing from classes on the College’s website and call or visit the Financial Aid Office to determine specific implications for anticipated registrations changes. In many cases, if a student withdraws from classes, the student’s federal, state, and/or institutional awards may be adjusted and all unpaid tuition resulting from the cancellation will become due immediately.

The Registrar’s Office may be contacted as follows:

The College of Saint Rose

Office of the Registrar

432 Western Avenue

Albany, NY 12203

Email: registrar@strose.edu

Fax: 518-454-2012

Phone: 518-454-5211