Summary Documents
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Document Number: CONDUCT--103d
Revision #: 2.0
Document Owner: University Provost
Date Last Updated: 12/18/2017
Primary Author: Dean of Students
Status: Approved
Date Originally Created: 09/13/2012
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List:
1. Summary of Documents
Documentation is the tool that brings the student conduct process together. Maintaining precise written records for reference and clarity adds a professional dimension to the conduct process followed at Cumberland University. Effective documentation is vital because it enables a conduct team to make well-informed, timely and consistent decisions.
2. Incident Report
All disciplinary situations begin with this report, which requires as much specific information as possible in order to provide a thorough, accurate snapshot of what occurred. This report should be completed as soon after the incident occurs as possible. All applicable sections should be completed electronically (and by any Security officer involved), including the signature of the one filing the report. Whenever possible, the residence life staff needs to have all persons involved complete an incident report as well. This will help when trying to remember specifics, or for later reference should the student appeal a decision. Anyone may complete this document.
3. Confidentiality Contract
This form is signed by the conduct team or residence hall conduct team member once per year at their first judicial council meeting of the year.
4. Conduct Team Findings and Recommendations
This form shall be completed by the team chairperson and confidentially distributed to the following people:
1. the student(s) involved
2. the Resident Director (if applicable)
3. the Executive Director of Administration (if Security is involved)
4. the Dean of Students
5. the Executive Vice President
6. file copy
5. Accountability Plan
This contains specific guidelines and/or restrictions that might apply to a decision by the conduct team. This form shall be completed by the conduct team chairperson, signed by the student(s) involved and confidentially distributed to the following people:
1. the student(s) involved
2. the Dean of Students
3. the Executive Vice President
4. the student development staff person who the student will be accountable to
5. file copy
6. Appeals Form
This form is used for any appeal by the student(s) involved. The completed appeals form must be submitted within three working days of the original decision, to either the chair of the appeal committee, to the Dean of Students, or to the Executive Vice President, depending on which conduct body rendered the decision.
7. Appeals Decision
This form is completed by the chairperson of the appeal body. It outlines the decision of the body and is distributed to:
1. the student(s) involved
2. the Resident Director (if applicable)
3. the Dean of Students
4. the Executive Vice President
5. file copy
Subject Experts
The following may be consulted for additional information.
Dean of Students
Regulations
University governance